Should you use documents scanning for your business?
The frequently mooted motivation to scan documents is usually an economic consideration. That's because if you do so, then you store less documents and this usually costs less. But like so many issues in life and in business it's not that simple... There is of course a cost of scanning and sometimes this can outweight the savings for storage.
Then often the deciding factor is the immediacy of retreival that you need or you might need. If you need a lot of documents instantly then you may want to scan and to store electronically. We can advise and plan with you or for you to help answer the question of whether going electronic is a good idea for your business.
The reasons to scan mostly depend not on economy but on the need to have documents instantly and to have them available at multiple locations.
Yes we do document scanning and management
Of course if you decide that you do want to scan your documents and manage your inventory electronically, then Saracen can handle that for you as part of our integrated and comprehensive storage service. And we can provide cloud hosting if you wish that too. We can supply the scanned documents to you in any format and of course we can store any back up documents or data (in any media) for you in our archive storage facility or in our media vault.
Our services include collection of boxed documents, scanning and destruction/return or storage of documents as well as cloud hosting.
In essence we can offer you scanning and electronic document storage, cloud storage and/or a fully integrated records management system which includes all types of data and document storage. Whatever you choose, your data and documents are safe and secure with Saracen.
Scan on Demand Services
Utilising our in-house scanning equipment Saracen are able to offer our customers the option to have their retrieval scanned and delivered via either:
- Secure Encrypted Email
- FTP Site
- Or through RSWeb®, our online customer portal
All our customers benefit from having a scan on demand option when retrieving documents from storage - whether it's one single page or a whole file that is needed - we can scan and deliver "on demand".