Why Offsite Records Management?

HOW YOUR COMPANY WILL BENEFIT FROM OFFSITE DOCUMENT STORAGE & ARCHIVE MANAGEMENT:

 

REDUCE COSTS: With Saracen’s expert management your costs for the management of your document storage will be reduced greatly.  We would guarantee to show you savings of 25% on your existing costs if you follow our advice.  Retention Scheduling, Service Costs Analysis and Streamlining Operations will contribute to the cost savings as well as a extremely competitive and good value pricing for the highest quality service in the marketplace. 

A COMPLETE INVENTORY: We know how easy it is for your paperwork and files to mount up and get out of hand.  It's even worse when you can't quickly find your critical business records...how much time and money does that cost your company?  Ensure that you have a full inventory of Files and boxes offsite with easy access on-line. Saracen offers free inventory capture to keep your records straight. 

MAXIMISE RETURN ON YOUR OFFICE SPACE:  With your Business Records offsite, your expensive and valuable office and warehouse space is freed up for money making business activities.   Boxes or files stored on your site or in your offices for legal retention purposes can become an unidentified cost for businesses, especially where they take up valuable space and are infrequently accessed.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FASTER ACCESS:   It’s easier offsite! – Get your Records back quicker than ever before with less hassle. Simply email, fax or log on and have Saracen rapidly and efficiently retrieve the file you need from our secure offsite Record Centres.

REDUCE HEALTH & SAFETY RISKS:  In some cases, archive boxes stored in offices can become a Health and Safety risk, blocking exits and creating hazards.  H & S guidelines recommend a maximum of 15 kg manual lifting.  Have a single File delivered rather than your staff lugging a heavy box around and risking back injury.

ENSURE COMPLIANCE AND REDUCE RISK: Sensitive documentation is stored confidentially and securely, helping you comply with Data Protection Act, PCI and many others.  Restricted Access to these sensitive records, Vetted Staff, Electronic Signature Validation, Satellite Tracked Vehicles, secure access controlled premises and confidential destruction at the end of the retention period all ensure your data remains safe and meets compliance from all business sectors.

CUT STAFFING COSTS: Staff time and cost in searching for archive boxes or files is eliminated, as we take on the responsibly of locating archive boxes and retrieving files.

IN-DEPTH AUDIT TRAIL: All movements of boxes and files are barcode tracked, hard copy and E- receipts for all deliveries and a historic record of delivery recipients easily to hand.  You will always know where your Archives are with Saracen.