Your problems solved
Saracen has 20 years experience in working with a varied cross section of businesses and we are pretty sure that we have the answers to your problems and have seen them before. Therefore you can be reassured that Saracen has the knowledge to help you.
But if you think you have something that is new to us then please let us know as we would love a new challange.
Q Self Store Too expensive
- A
Transferring archives to self-storage may alleviate a shortage of office space but it brings its own difficulties and inefficiencies.
There are a number of factors acting against self-storage being a workable long-term solution for the storage and management of archives:
- Archiving and file retrieval are generally the most disliked office functions
- Files expand to fill the available space
- Out of sight out of mind
It is difficult enough for staff to deal with these factors and manage files in your office – even more so in a remote facility away from the office..
Archive Storage and Record Management Services
By comparison, Saracen’s Managed Document Storage Services and management services provide a convenient, hassle-free means of securely retaining and accessing business records.
Comparison Self Storage to Professional Records Storage
Self Storage
Saracen's Managed Service
Need to load and transfer records to remote facility
Convienent Deliveries and Collections
Staff out of the office for extended periods storing, searching, retrieving, and culling archives
Staff working on money making activities whilst Saracen manage your archives.
File retrieval reliant upon availability of staff
Delivery on demand
Collapsing boxes
Secure Organised storage
Time lost to searching for misplaced files
Check and Order your files on-line and delivered to your desk
Health and safety exposure from staff lifting heavy boxes and working remotely
Nil
Files misplaced because not returned to original box
Nil
Culling obsolete files tedious and troublesome
Automated Destruction Scheduling providing reports to your inbox.
Superior Solution at 50% Cost Saving
Saracen’s archive box storage and management services generally result in savings of around 50% as compared to the total cost of self storage excluding staff and ancillary costs. Saving are even greater if you include our own internal costs.
And you only pay for your actual number of archive boxes – not a self-storage space larger than you need for your current amount of records.
Transfer of Records from Self Storage
We handle all aspects of the transfer of files and archive boxes from self storage. You may never need to visit the remote facility again.
We pack the records into archive boxes, barcode, index and lodge the records into managed storage at our Records Centre.
Our web-based online client access system provides you full knowledge and complete control of the records in storage.
We can even dismantle and dispose of shelving and clean the unit ready for hand-back to the self storage company.
We make the transition to our services hassle-free.
So if you’re considering self storage or if self-storage is just not working out, call us now for an obligation free review and comparison to our hassle-free archive storage and retrieval services.
Q Struggling to manage own offsite facility
- A
Managing your own records in house can quickly become a struggle, especially if your organisation has more than one office location:
- Reclaim valuable space in your facilities
- Reduce records management costs
- Ensure consistency and compliance in your records management program
- Ensure fast, reliable and controlled access to your records 24x7
- Reclaim your staff’s time to concentrate on core, revenue generating, business activities
Often Saracen Datastore Ltd will retrieve a file faster than a file can be retrieved from an onsite file room. Use our scan on demand service to ensure you receive your retrievals within a matter of minutes, delivered to your inbox, without leaving your desk.
Q Running out of room on site
- A
Are your offices swamped with an ever increasing metallic forest of filing cabinets? More and more employees being squashed in to a smaller and smaller space as you struggle to house people and paper together?
Before you end up acquiring more office space at premium costs reclaim your valuable office space for more profitable use by sending your records to Saracen.
But taking your records off-site doesn’t mean you have to sacrifice your access to these records nor the security that protects them – moving your files to Saracen will actually improve your access and enhance the protection that surrounds them, 24/7.
Q Controlling service costs
- A
A range of fixed price options are available ranging from small businesses with little activity to large organisations needing consistency in billing. Saracen Datastore Ltd will review requirements and design a fix price service that is tailored made to your every day needs.
Q Supplier not living up to expectations?
- A
Continually let down by your supplier because:
- You can’t rely on them when you need them most
- You have lost faith in their service performance
- They are not proactive in their management of your records
- Cannot get hold of them when you need them
- Invoices are difficult to tally
Saracen Datastore Ltd offer all customers the same level of expert, professional service. A level of service that not only matches, but exceeds your expectations.
Q First Time Archivers
- A
Struggling to find where to start? Drowning in compliance regulation? Let Saracen ease the load. A consultative records management review can help you get up and running and Saracen Datastore Ltd will be there every step of the way with you. Use our years of industry experience to build an internal and external records management programme that really delivers for your business.
- Where to store
- How to store
- How to index
- What to index
- Life cycle process from record creation to disposition
- Retrieval process
- Secure, confidential destruction
Saracen Datastore Ltd will help you with it all
3 Months Free Shredding Trial
Take Saracen up on a Fantastic Free Trial on our Secure Shredding Services for you Document Destruction
Free Records Management Review
Take advantage of our Free Records Audit. We will review your internal & external systems and provide you with the template to move your records management to a new level of effectiveness & efficiency. On top of this we will be in a position to manage your records better than any other provider as we understand your needs as well as you do.