When you index a document it has to be part of a broader scheme or system which allows you to find and retrieve any or all of all your documents. Both accuracy and careful consideration is needed to ensure efficiency in the future when retrieval or disposal is required.
Before cataloguing can be done, indexing needs to be considered and we can bring our expertise to bear on this tricky subject. We audit the requiriemnts and find out what is important to our cutomers in the indexing and the retrieval process. Are files indexed by date, author, subject, etc...? Getting this right when indexing makes the system efficient in the future.
Having documents properly indexed will improve the overall records management process. Archives will be destroyed in a timely fashion which will reduce the risk of paying for storage of expired material.
Indexing will also improve future retrievals by minimizing the time spent searching for something specific and it will also improve the overall data capturing & processing procedures going forward. Saracen will be happy to advise and consult where required.