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Document Scanning

To Scan or Not to Scan?

Should you use documents scanning  for your business?

The frequently mooted motivation to scan documents is usually an economic consideration. That's because if you do so, then you store less documents and this usually costs less. But like so many issues in life and in business it's not that simple... There is of course a cost of scanning and sometimes this can outweight the savings for storage.

Then often the deciding factor is the immediacy of retreival that you need or you might need. If you need a lot of documents instantly then you may want to scan and to store electronically. We can advise and plan with you or for you to help answer the question of whether going electronic is a good idea for your business.

The reasons to scan mostly depend not on economy but on the need to have documents instantly and to have them available at multiple locations.

Yes we do document scanning and management

Of course if you decide that you do want to scan your documents and manage your inventory electronically, then Saracen can handle that for you as part of our integrated and comprehensive storage service. And we can provide cloud hosting if you wish that too. We can supply the scanned documents to you in any format and of course we can store any back up documents or data (in any media) for you in our archive storage facility or in our media vault.

Our services include collection of boxed documents, scanning and destruction/return or storage of documents as well as cloud hosting.

In essence we can offer you scanning and electronic document storage, cloud storage and/or a fully integrated records management system which includes all types of data and document storage. Whatever you choose, your data and documents are safe and secure with Saracen.

Scan on Demand Services

Utilising our in-house scanning equipment Saracen are able to offer our customers the option to have their retrieval scanned and delivered via either:

  • Secure Encrypted Email
  • FTP Site
  • Or through RSWeb®, our online customer portal

All our customers benefit from having a scan on demand option when retrieving documents from storage - whether it's one single page or a whole file that is needed - we can scan and deliver "on demand".

Please also see separate entries for the following:

Storage Services Made Simple

  • Archive Storage

    Archive storage: archive storage for London & the UK, archive and deep storage policy and archive storage queries & solutions...

  • Document Storage

    Document storage: our secure storage, document retention policy and management software and how document retrieval works...

  • Records Management

    Records management: issues around disaster planning, business continuity and data recovery, retention & RM policies...

  • Offsite Media Storage

    Offsite media storage: including offsite tape and data storage and how cloud hosting fits into off-site media storage...

  • Legal Document Storage

    Legal Document Storage: including fire vault protection, deed and will storage, storage for legal practices and media retention policies...

  • Shredding Services

    Shredding services and destruction services: confidential shredding, data destruction & waste disposal , offsite shredding and onsite shredding.

  • Business Storage

    Other business storage services: including tracked collection, delivery & storage of archives, materials, stock, samples, media...

  • Document Scanning

    To scan documents or not to scan..? The whys and wherefores of scanning and electronic document management...

  • Document Management

    Document management projects: including document cataloguing, indexing, clearance & records management solutions...

  • Archive Boxes

    Archive boxes: document storage & file storage boxes in for sizes, built for storage and built to last. For customers and for sale, delivered...

  • Credentials

    Archive, document & records management qualifications: a history of high service, hi-tech, software, systems & good people...

  • GDPR

    Advice and information regarding the General Data Protection Regulation (GDPR)

  • Locations