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The General Data Protection Regulation

The General Data Protection Regulation (GDPR) comes into force on 25 May 2018.  All organisations processing personal data must show that they are compliant with the guidelines.  Records management is at the heart of this legislation.

If you are a current Saracen customer looking for our Data Processing Agreement (DPA) please click here, our Privacy Notice is available here.

Are you ready for GDPR?

The main concepts of GDPR are aligned with those in the current data protection law.  However, there are a number of new elements and enhancements that organisations need to be aware of.  This is specifically true of data controllers and data processers who handle sensitive personal data in the following areas

  • Solicitors records management
  • Archive management accountants
  • Lawyer records management
  • Housing associations archives

Get ready for GDPR

The Information Commissioners office (ICO) suggest there are 12 steps to take now to prepare for the new legislation:

  1. Make all stakeholders aware of the impending changes to the legislation
  2. Document the data you hold
  3. Review your current privacy notices
  4. Reflect individuals rights in your procedures
  5. Agree your response mechanism, for Subject Access Requests
  6. Identify your legal basis for processing personal data
  7. Review how you seek, record and manage consent
  8. Understand and review how you control or process childrens data
  9. Establish a procedure for how you would manage a data breach
  10. Familiarise yourself with the code of practice relating to Data Protection by Design and Data Protection Impact Assessments
  11. Designate a Data Protection Officer where required
  12. Understand how you use data internationally and the relevant laws applicable

See their guide to these steps here.

Let Saracen help you prepare for GDPR

Here at Saracen we can help you prepare for GDPR and understand the data you hold. 

We can complete comprehensive box audits and cataloguing for both new and existing clients.  Call the team today on 0800 740 8700 or by email to  to understand how we can help.

GDPR Experts

Need help with the GDPR legislation and implementation?  Saracen have partnered with a number GDPR experts who can help you plan and prepare for the new legislation.  Call us now on 0800 740 8700 to find out more about this service.

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